Instructions for
Manuscript Preparation & Submission

Authors who wish to submit a two-page manuscript for consideration by the Editors of PEPTIDES 2004 should bring two hard copies of their manuscript(s) and a CD (or diskette) to the Scientific Secretariat Desk located in the Registration Area between 12:00 on Monday, September 6 and 17:00 on Thursday, September 9.

The CD (or diskette) should contain the manuscript of the presentation, prepared in accordance with the instructions below. The manuscript file-name should include the abstract number designated by the Secretariat and the family name of the presenting author:
for example: 650Smith.doc

Please remember to label the CD (or the diskette) with the name of the first author and the abstract number, as in the manuscript file-name.

The above material - CD (diskette) and hard copy - should be handed by the presenting author or another registered participant, to the Scientific Secretariat Desk located in the registration area at the Congress venue, together with the Waiving of Copyright form.

A formal receipt will be issued as proof of submission of a manuscript.

HOW TO PREPARE A MANUSCRIPT



General Requirements

Manuscripts should be typed with Microsoft Word (Word 97/2000), or higher versions on PC or Macintosh computers with a Times New Roman font.
Manuscript(s) should have the following dimensions:

Height of document 24.0 cm (9.44 in)
Width of document 16.5 cm (6.49 in)

Margins Text on document:
Top margin 2.2 cm (0.87 in)
Bottom margin 2.5 cm (0.98 in)
Left margin 1.8 cm (0.71 in)
Right margin 2.0 cm (0.79 in)

These are illustrated on the diagram below:

These dimensions are exactly those which will be used in printing your manuscript in the Proceedings book PEPTIDE 2004.

Note: The sample manuscript Sample.pdf provides an example of a document prepared to the required specifications; the document template Template for Manuscripts 28EPS.doc contains the required structure for a submitted manuscript (save the template to yor computer in order to work).

REMINDER: manuscripts will NOT be resized.

 

Preparation of the Manuscript

Manuscripts should include the following sections:

WARNING: Manuscripts which do not strictly follow this style will not be published.

The format of each section should be as specified below:
Title
  • Single paragraph
  • Times New Roman 14 pt, bold font
  • Centered
  • Only the first letter of the first word should be capitalized (except for proper names, abbreviations, etc.)
  • Line spacing "exact 14 pt"
  • Leave a 12 pt blank line after the title
  back to Sections List
Author(s)
  • Single paragraph
  • Times New Roman 12 pt, bold font
  • Centered
  • Line spacing "exact 12 pt"
  • Leave a 3 pt blank line after the author(s)
  • Use the syntax <First name middle initial(s) surname> -for example: John F. Kennedy
  • For multiple authors: use commas after each author and the word "and" before last author's name
  • A comma is not used when there are only two authors
  • Use superscript numbers - that is: 1,2,3 - after each surname (last name, family name) when there are multiple authors and multiple affiliations
  • If there are multiple authors, all names should be on the same line
  back to Sections List
Affiliation(s)
  • Times New Roman 10 pt, italic font
  • Centered
  • Line spacing "exact 10 pt"
  • Leave a 6 pt blank line after the affiliations
  • Use the syntax <Department, Institution, Address> - for example: Dept. of Chemistry and Biochemistry, Univ. Paris 18, 75005 Paris, France>
  • In the address include city, province/state (use abbreviations for USA states), postal/zip code, and country.
  • Use superscript numbers - that is, 1,2,3 - before each affiliation where there are multiple authors and multiple affiliations
  • Use semicolons to separate different institutions, and use the word "and" in front of the last affiliation
  back to Sections List
Introduction
  • The heading Introduction should be:
    • Times New Roman 11 pt, bold font
    • Left justified
    • Line spacing "exact 11 pt"
    • Followed by a 6 pt blank line

  • The text of the Introduction section should be:
    • Times New Roman 10 pt
    • Justified
    • Line spacing "exact 10 pt."

  • The first word is not indented
  • The first words of subsequent paragraphs should be indented
  • Reference to figures and tables should be put in parentheses - for example: (Fig. 1), (Table 2)
  • Literature references should be numbered consecutively and the numbers should be put in square brackets - for example: [1]
  • Leave a 12 pt blank line after the introduction
  back to Sections List
Results and Discussion
  • The heading Results and Discussion should be displayed as the heading Introduction

  • The text of the Results and Discussion should be displayed as the Introduction text
  back to Sections List
Acknowledgements
  • The heading Acknowledgements should be displayed as the heading Introduction

  • The text of the Acknowledgements should be displayed as the Introduction text - except a 6 pt blank line should be left after the Acknowledgements
  back to Sections List
References
  • The heading References should be displayed as the heading Introduction - except that no blank line should be left after it

  • References should be:
    • Times New Roman, 9 pt
    • Justified
    • Line spacing "exact 9 pt"
    • Numbered with Arabic figures, with a full stop after the number
    • Formatted with:
      • Tab set at 0.7 cm (0.27 in)
      • A hanging indent of 0.7 cm (0.27 in)

  • After the reference number and a period, insert a tab of 0.7 cm (0.27 in)
  • If the reference is longer than one line, use a hanging indent of 0.7 cm (0.27 in) for subsequent lines
  back to Sections List

Please check the "Reference Style" in the following table for the syntax.
Reference Style
Journals Jackson M. and C. Richard., Proc. Eur. Wellbeing Soc., 17 (1985) 314.
Books Edited Volume Annis, I. and Barany, G., In Tam, J.P. and Kaumaya, P.T.P. (Eds.) Peptides: Frontiers of Peptide Science (Proceedings of the 15th American Peptide Symposium), Kluwer, Dordrecht, 1999, p. 343.
Monographs Lloyd-Williams, P., Albericio, F., and Giralt, E., Chemical Approaches to the Synthesis of Peptides and Proteins. CRC Press, Boca Raton, 1997.

Insertion of special elements

Tables
  • Tables should be appropriately placed into the text. Please remember that the printed version of your manuscript will be exactly what you will see on your screen. Make sure that the Table does not split between different pages
  • Tables should be:
    • Preceded by a caption
    • Inserted directly into the manuscript
    • Prepared exclusively using the Table option in the Menu bar
    • Completed using 10 point font (in exceptional circumstances, 8 or 9 point font may be used)
    • Numbered with Arabic figures
  • Captions to Tables should be:
    • Before the Table
    • Times New Roman 10 pt Italic
    • Justified
    • Line spacing "exact 10 pt"
    • Preceded and followed by a 6 pt blank line
  • Please use the syntax <Table num. text of caption> - for example, Table 1. Activity of the... .
  back to Insertion of special elements
Figures
  • Figure(s) should be inserted directly in your final file at the proper place in the Results and Discussion section, respecting the limits imposed by the length and width of the SAMPLE.pdf example. They should be a minimum of 150dpi
  • Captions to Figures should be:
    • Placed at the bottom of the figure
    • Times New Roman 11 pt Italic
    • Centered under the picture
    • Line spacing "exact 10 pt"
    • Preceded and followed by a 3 pt blank line
  • Please use the syntax <Fig. num. - text of caption> - for example, Fig. 1. Structure of...
  • If you can, please include the figure with relative caption directly into a "text box", which should be anchored to the line of the paragraph where it belongs. This way you will be sure that figure and caption stay together and in the position of the text you wish.
  back to Insertion of special elements
Formulas and Equations
  • These items should be inserted directly into the manuscript.
  • If available, please use Equation Editor for equations and ChemDraw or IsisDraw for chemical structures. (You can use cut & paste to transfer items from these packages into Word.)
  • If you prefer to insert formulas as text:
  • Exponents should be written using the options superscript and subscript of the Format/Character option in the Menu bar
  • Exponents and mathematical fractions should be arranged on a single line.
  back to Insertion of special elements
Footnotes If necessary please include your footnote as a reference, in the References section
  back to Insertion of special elements

Nomenclature and Abbreviations

Nomenclature and abbreviations should be consistent with the recommendations of the International Union of Pure and Applied Chemistry, International Union of Biochemistry, and other appropriate bodies.

Use standard abbreviations - for example, HPLC, NMR, etc. (please check the list of commonly used abbreviations. Non-standard abbreviation should be provided, in parentheses, when first used in the text.

The position of amino acids should be superscripted following the three letter amino acid code, e.g. Asp100. Use 10 pt capitals to indicate "L" and "D" amino acids. Compound numbers should be in bold Arabic figures.

back to top of the page