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EXHIBITOR JOINING INSTRUCTIONS

Dear EFNS Exhibitor,

As the date of the EFNS exhibition draws near, we enclose some additional information that will assist you in your exhibition planning. Also attached is a checklist of actions that you should have taken by now. Companies, which have not yet sent us their order forms, are kindly urged to do so as soon as possible. A final plan and list of exhibitors is included for your information. Please note that permission to install exhibits is dependent upon settling accounts prior to the exhibition opening.

SERVICES PASSES, EXHIBITOR'S BADGES
The exhibition management's desk will be located in the exhibition area from Friday, August 29, from 08.00 for the duration of the exhibition. Please approach the desk upon arrival to collect your service passes and exhibitor badges, and for any additional information or assistance.

Additional Badges Form

OPENING SESSION AND GET-TOGETHER RECEPTION
Exhibitors are cordially invited to the Opening Ceremony on Saturday, August 30, at 18.30, to be followed by a Get-Together Reception in the Exhibition area.

Exhibitors are requested to man their stands from 18.00 until the end of the evening's activities which will end at approximately 20.30.

FAREWELL RECEPTION
There will be a Farewell Reception in the Exhibition Hall following the final session. This will start at 17.45 on Tuesday, Sept 2nd and will continue for approximately one hour. Due to health and safety regulations no exhibitors will be allowed to dismantle their stands until the hall is clear of participants.

EXHIBITION TIMETABLE

*EXTRA BUILD TIME
An extra days build is available upon application. If you are interested in applying for this please contact Anna Upponen from the Helsinki Fair Center (anna.uponen@finnexpo.fi). Overnight build time is also available upon request at an extra charge.

Vehicle Access and Parking and unloading
Exhibitors and persons constructing their stands can present their construction or exhibitor passes and park at the Fair Centre parking lot free of charge. Suppliers can fetch a free parking pass available at the maintenance doors (see map)

Exhibitors can order parking cards that are valid for the full duration of the congress. Exhibitor's parking card for three exhibition days costs €13.

Without the above cards, payment is always required for parking on the Helsinki Fair Centre parking lot. The Daily parking pass costs € 5 when bought at the cashier's counter or the info desk and €7 when bought at the exit gate (prices incl. VAT).

Access for to the Exhibition hall is through 4.2 and 5.5, depending on your stand number your vehicle will be directed to correct gate by the traffic marshals.

Vans and larger vehicles will be allowed in halls during the construction and dismantling hours. Vehicles are only allowed to deliver goods. Goods must be removed quickly and vehicles must leave the hall without delay. Stopped vehicles may not be left running in halls. Please note that building materials are not permitted to be left in the gangways. Please make sure that all materials are kept within your stand space during installation times.

Cars are allowed in halls only if they are pulling a trailer, for example. Trolleys available at the door can be used to move goods to stands. Vehicles must leave the halls at 17.00 on the 29 August.

All boxes and rubbish must be removed by 16.00 on 30th August. The organisers will be charged if any rubbish is left in the aisles after 16.00. This charge will be passed on to the responsible exhibiting company.

STORAGE
Excess stock, Literature or packing cases may not be stored on, around or behind stands, unless contained within a lockable storeroom. For additional storage facilities you may contact Anna Upponen at the Helsinki Fair Centre.

DELIVERIES
Deliveries sent to the Fair centre are not guaranteed to arrive at your stand on time. The Fair Centre cannot sign or store them. All goods arriving will be sent to Nurminen the freight forwarders. All goods that are sent to the Helsinki Fair Centre are to be addressed as follows

Helsinki Fair Centre
EFNS 2003
Exhibitor's name + stand number
Messuaukio 1
00520 HELSINKI
Finland

Forwarding service is recommended. Please arrange this beforehand and send the goods to the following address:

John Nurminen Prima Oy
Helsinki Fair Centre
EFNS 2003
Exhibitor's name + stand number
Messuaukio 1
00520 HELSINKI
Finland

CATERING
Lunches will be served on Sunday, Monday and Tuesday at 13.00 in the exhibition area. Lunches are included for company personnel wearing exhibitor badges.

Tea and Coffee
Tea and Coffee will be available to exhibitors in the exhibition area during the official breaks.

Contractor Catering
During the Build up period refreshments will be available as follows
Wed 27th August- Upper Gallery 09.00-15.00 and Brasserie Terra Nova 11:00 - 13.00
Thu 28th August - Upper Gallery 09.00-15.00 and Brasserie Terra Nova 11:00 - 13.00
Fri 29th August - Upper Gallery 09.00-15.00 and Brasserie Terra Nova 11:00 - 13.00
Sat 30th August - Cafeteria Piazza 09.00-15.00 and Brasserie Terra Nova 11:00 - 13.00

Upper Gallery is situated close to the Exhibition area, just outside the entrance of Hall 5. Cafeteria Piazza is located next to the main entrance of Fair Centre. In both places there are daily available self service lunch and various coffee shop products, also wine and beer. Brasserie Terra Nova is a fully licensed à la carte restaurant connected to the Hotel Holiday Inn.

EXHIBITOR BADGES
Exhibitor badges will be available for collection from the Exhibition Manager's office, from 29 August 2003. Exhibitor badges are for the use of company personnel only for stand manning purposes only and do NOT allow access into the scientific sessions. Please note that badges must be worn by all persons within the Fair Center. Each exhibiting company is entitled to 2 exhibitor registrations per 9 sqm. Additional badges are available from the registration desk at a charge of €195.

REGISTRATION / HOSPITALITY / INFORMATION / TRAVEL / SECRETARIAT DESKS
Registration desks will be situated at the Helsinki Fair Centre for the duration of the Congress.
Opening hours:

CLEANING/ RUBBISH DISPOSAL
All boxes and rubbish must be removed by 16.00 on 30th August. The organisers will be charged if any rubbish is left in the aisles after 16.00. This charge will be passed on to the responsible exhibiting company.

In accordance with the spirit of environmental legislation, the producers of waste at fairs are responsible for seeing that waste produced during the construction and dismantling of stands as well as packaging materials and other waste is sorted for recycling as effectively as possible.

The Finnish Fair Corporation offers exhibitors and builders waste management service. When the builder of your stand or your firm's representative arrives at the Helsinki Fair Centre, our environmental supervisor will contact you and provide assistance in waste management matters. You can also place orders at this time. Construction waste should be collected within the stand and left in the place agreed with the environmental supervisor for cleaning staff to recycle.

Waste from stands may not be left in aisles. In order to improve fire safety, woodworking machines used in construction must also have a dust removal system. Exhibitors are responsible for the tidiness of their stands and surrounding areas during fair opening hours as well. Exhibitors can order a swap body to take away large amounts of waste during construction or dismantling. Problem waste must also be handled separately. These services can be ordered from the environmental supervisor, tel. +358 9 150 9256.

EXHIBITOR LOUNGE
The Exhibitor Lounge is a place where your staff can relax during the busy exhibition days. The lounge is accessible via the Gallery's scenic elevator. The code for the elevator is 1273. please note that the lounge is for exhibitors only.

CHECK LIST
Please refer to the enclosed checklist of actions

Please do not hesitate to contact us for further information or assistance. We look forward to greeting you in Helsinki, and we wish all of us a successful congress and exhibition.

Best Regards

EFNS EXHIBITOR CHECKLIST

FINAL LAYOUT EFNS 2003 EXHIBITION FLOORPLAN